The world of records management is evolving at a fast pace to accommodate for a changing workplace. Companies are dealing with a massive influx of data, which is necessitating innovative solutions. Active files that companies deal with grow about 25 percent per year, Cuadra Associates research suggests. It’s also a well-known fact that records grow much faster than the rate of disposal, which makes document management and indexing an increasingly challenging task.
Topics: record management
How is document management occurring in your organization? Are you relying on the right software? With so many solutions out there, you’ll have to carry out some careful research prior to selecting the best option. The OnBase document management system has stellar reviews but what exactly is it and how can it address your needs?
Every organization in theUS has the obligation to maintain employee records for a certain period of time and to follow specific requirements for the creation of such a database. Here are some of the most important HR records retention regulations to keep in mind.
Topics: record retention
Non-profits and other types of membership-based organizations require a solution that makes it easy to structure and maintain membership records properly. In the best-case scenario, the strategies used accomplish two things. First, the records are always accessible to authorized personnel. Second, the data is backed up in a secure environment and can be called upon if anything should happen to the primary set of files. Here are some tips that will make it easier to ensure your records are secure and ready for any application you have in mind.
When you decide to organize important documents, you can adopt several approaches. Going the modern route will usually deliver the best results. Digital document storage and organization reduces clutter, improves access and results in enhanced security. To organize important documents digitally however, you’ll need to follow a couple of important steps.
Keeping up with federal government record retention guidelines can be tricky for any organization. Even one that prides itself on careful organization and documentation. The changes of laws, special circumstances involved in certain scenarios, and unique complications arising from digital record keeping and other technologies, all make it tough for organizations to figure out what to do with its hard and digital copies. We suggest that you follow the below guidelines for best and most efficient record retention practices. Be sure to review your record retention schedule and plan with a qualified attorney.
Workforce mobility is becoming more and more prominent with 61 percent of employees reporting work outside the office for at least part of the time. The trend is gaining so much prominence because it leads to a 30 percent better process and a 23 percent increase in productivity, the latest statistics quoted by Forbes Magazine suggest.
Digital storage is one of the hallmarks of an automated document system. More than anything else, it facilitates business continuity. Before the transition from paper to electronic documents became as valuable to companies as it is today, digital storage found its way into every facet of society: the home computer, SMBs and large multinational corporations. The following lists the best long term digital storage solutions available today.
Accuracy, transparency, accessibility and efficiency are positive attributes that businesses and consumers alike appreciate. When you implement paperless medical records, the cost effective benefits they exhibit make record-keeping and patient access to pertinent information the modern-day commodity. What makes paperless medical records appealing to clients and employees of the health industry?
Natural disasters can happen at any time and in almost any place. In anticipation of this scenario, it is important to have a plan in place for protecting organizational documents and data. There are steps you should take if you choose to store important documents and data on-site so that they are not lost or destroyed in the case of a natural or man-made disaster.